FAQ

Image: Performance by the leads of Opening Committee.

Q: Do I need to know how to dance?

Viennese Ball guests come from many different dance backgrounds. No prior dance knowledge is required to attend. For beginners who are looking to get up to speed, fourteen days of free dance lessons are offered on Stanford Campus during Austria Fortnight before the Ball. For those not interested in dancing, the ball hosts many events that do not require dance skills, such as performances and contests.

Q: Do I need to bring a date?

Not at all! While Viennese Ball is a great opportunity to take someone on a romantic date, social dance at its core is about meeting and dancing with many other people. Many attendees go simply to enjoy dancing and socializing, either with friends, in groups, or by themselves. In all cases, Viennese Ball is a fantastic and exciting event.

Q: Is the Ball open to guests outside the Stanford community?

Yes, everyone is welcome. Please make sure to purchase the correct ticket category.

Q: What is the dress code?

Black tie optional, tuxedos and suit jackets optional. No jeans and no high heels, unless they have suede bottoms for ballroom dancing. We recommend flat shoes for everyone. Example outfits: collared, long-sleeve button-down shirt and tie with dress pants or slacks, a long gown, cocktail dress, or pantsuit. Wearing socks is also acceptable, especially for beginners. If you wear high heels to the event, please exchange them for dance shoes or flats while dancing for safety’s sake.

Q: Will there be a coat check?

Yes, a very limited coat check is available, but we request that guests bring a maximum of one bag and one coat per person. Please bring only the most essential items with you to the Ball. The coat check will be first-come, first-serve due to the venue’s constraints.

Q: Are tickets refundable/transferable?

Tickets will only be refunded if the University requires that the Ball be cancelled due to its own policies. Otherwise, tickets are not refundable. (This is the same policy that many event-planning organizations have at this time, including Stanford Live). Due to the large volume of potential requests and our limited time as a student organization, we cannot accommodate individual refunds or transfers. Additionally, this policy prevents the transferring of student-tier tickets to non-students. This is unfair because our event is heavily subsidized by students’ activity fees. As organizers of a large event, it is our responsibility to ensure that all those who enter have a correct ticket under their own name. 

Q: Is financial aid available? 

Yes! The Steering Committee of the 2021-22 academic year strongly believes that all Stanford students should have an opportunity to attend the event. Many of us on the Steering Committee also benefit from financial aid and understand the financial barriers that an event like the Viennese Ball can pose. Therefore, this year, for the first time in the history of the Viennese Ball at Stanford, we are offering a financial aid lottery for active Stanford students . If you are interested in helping to make more financial aid available, feel free to contribute to financial aid in increments of $10 via our Eventbrite ticket platform. 

Why is it a lottery? We must emphasize that the reason why financial aid has never been offered in the past is due to the high costs of the many components needed to produce this event. We at the Steering Committee understood these limits, but we wanted to offer financial aid anyway because we want to welcome all students to this community and provide better avenues for students with financial need to attend. However, at the same time, we have maintained ticket prices at the exact cost necessary to maintain the Ball. By using a lottery to give out financial aid tickets, we are able to release tickets at the rate that we are able – based on, for example, contributions that other ticket purchasers make on our Eventbrite. 

Q: How can I help contribute to increasing financial aid for active Stanford students?

Thank you for supporting financial aid for this event! You can either purchase a Friends of Viennese Ball VIP ticket or contribute to financial aid in as many increments of $10 as you like via our Eventbrite ticket platform. To make donations in large amounts, please feel free to contact us directly!

Q: Are there any discounts available?

Yes! Early bird discounts are available to everyone who purchases a ticket before 4/20. Group discounts are also available to groups of 15 or more active Stanford students, via this form. 

Q: Is dinner provided?

We will not be providing complimentary dinner for guests. However, we have arranged for meals, snacks, and beverages to be available for purchase from the venue from 5:00pm to 9:00pm in the Main Lobby. The menu is below. 

Q: What COVID-19 safety regulations will be in place at the event?

When purchasing a ticket, all attendees are asked to submit proof of full vaccination (plus booster)*. This is in line with Stanford policy. All attendees who pre-submit their vaccine information will be able to go through the expedited check-in line and their check-in process will take significantly less time. Finally, all attendees and performers must wear a valveless face mask over the mouth and nose for the duration of the event outside of eating and drinking (except for wind and brass musicians, who will wear masks when they are not performing and who will have been tested the day of the event). Masks are required at all times as event policy. Masks that provide equivalent protection to a well-sealed KN-95 mask (e.g. a KF-94, N95, or p100) are recommended over the use of surgical or cloth masks although these types of masks are allowed. Some hand sanitizer will be provided, but bringing your own is encouraged!

Our policy is built to ensure attendee safety given the constraints we face with an event of this size where folks will be close together in an indoor space. Since the student group that runs the Viennese Ball is a small team of volunteers, please expect delays in processing negative tests on the day of the event. We take the safety of our attendees and performers very seriously, and we appreciate your understanding of our policies.

*For the few attendees who choose to test out of this requirement, a PCR test is required within two days of the event (taken no earlier than 4/22) or a rapid antigen test taken in front of our event staff at check-in. We will not be providing any rapid tests and anyone who chooses to test out of this requirement will need to arrange for their own test. If a test is taken at CVS/Walgreens, a government health location, lab, etc., the attendees will be required to show us the official negative test result report with their personal identifying information on it so we can verify that it matches their identification and ticket. LAMP (e.g. Color) and other tests are not an acceptable substitute due to venue regulations. We know that not accepting Color tests presents a hurdle to students, however, this requirement is out of our control.

Q: Can children attend the event?

There is no age requirement to attend the Ball. However, we do not offer special child pricing or policy exemptions for children. According to the CDC recommendation for children and teens, children ages 5 and older will be required to submit proof of vaccination (without a booster) and children ages 12 and older will be required to submit proof of vaccination (plus booster). We acknowledge that most children do not carry photo ID with their date of birth. When you check into our event with your child, you will be asked to sign a document stating that they are under the age of five (if there is no proof of vaccination submitted for them) or that they are under the age of twelve (if proof of vaccination without a booster is submitted for them). 

Additionally, space can quickly get tight on the dance floor. If you come to the event with a child, you must pay close attention to your child’s safety and make sure that they do not disrupt performances or other dancers. Otherwise, the child will be asked to leave with a guardian. You (the guardian) are solely responsible for your child’s behavior. We recommend finding space at the perimeters of the event and outside of seating areas to dance with your children.